Snowmobile Trailers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotations (RFQ) on behalf of the Department of Inland Fisheries & Wildlife to procure two snowmobile trailers with comprehensive specifications. The required trailers must feature a 101"x14' Sport model with all-aluminum construction, 72" height, 36" V-nose design, color-matched rear corners, .030 smooth aluminum panels, 24" stone guard, 3/4" decking, 8" kickplate, 2" A-frame coupler with 1200lb wheel jack, dual 4400lb galvanized torsion axles, 10" LRE tires with galvanized wheels, and complete LED lighting systems including rear canopy lights and fully adjustable tie-down track hardware. Quotations must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on April 30, 2026, with questions accepted up to 48 hours prior to the deadline. Delivery on an FOB-Destination basis is expected immediately upon order receipt to the Department of Inland Fisheries & Wildlife at 270 Lyons Road, Sidney, Maine 04330. Evaluation will be conducted on a best-value basis with award made to the lowest-priced qualified bidder meeting all specifications, and bidders may submit equivalent items with supporting documentation subject to departmental approval. Bid pricing must include all shipping charges and remain firm for 180 days from the bid opening date, with the State reserving the right to negotiate the purchase of additional units at the awarded price for six months following award notification. Bidders must complete the Responsible Bidder Form certifying non-debarment status and absence of conflicts of interest, with false certifications subject to disqualification or contract termination.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is detailed in the RFQ documentation. The State of Maine is exempt from federal, state, and local taxes and requests that all quotations exclude these charges from pricing. No specific budget range or award value is publicly listed in the procurement documents; however, the contract scope of two complete snowmobile trailers with specified components and delivery logistics suggests a moderate procurement value. The RFQ indicates that all bid submissions become public records following award notification under the Maine Freedom of Access Act, and the State reserves the right to request proof of compliance within 48 hours and may reject bids for failure to provide requested information. No best and final offers will be sought, indicating that all bidders are expected to submit their best-value pricing with their initial submission.