Snowmobile Grooming Tracking System

The State of Michigan Department of Technology, Management and Budget is requesting proposals for a GPS tracking system and associated software to monitor snowmobile trail groomer locations for reimbursement purposes under RFP 270000000024, with proposals due November 6, 2026 at 3:00 p.m. Eastern. A mandatory minimum requirement stipulates that the tracking system must currently be in use within the United States or Canada.

The scope includes GPS hardware, software, and related services to support Michigan's snowmobile trail grooming operations. The contractor must deliver a Contractor Project Manager and Security Officer as designated key personnel, maintain specified insurance coverage, provide disaster recovery and transition plans, and comply with comprehensive data security requirements. The State reserves rights to conduct site visits, require proof-of-concept demonstrations, request oral presentations, and negotiate terms with selected bidders.

The contract term is five years from the effective date, with renewal options for up to five additional one-year periods at the State's sole discretion. Contracts valued at $250,000 or greater require State Administrative Board approval; no specific pricing or funding information is identified in the RFP document.

Evaluation uses a 100-point technical scoring scale with the Statement of Work and Business Specification Worksheet carrying 90 combined points, followed by resume templates and vendor questions at five points each. Only proposals scoring 80 or more points will have pricing evaluated for award consideration. The State will select the responsive and responsible bidder offering the best value based on technical merit and pricing combined.

Questions are due October 14, 2026 at 3:00 p.m. Eastern, with answers posted by October 21, 2026 at 3:00 p.m. Eastern.