Snow Removal, Sanding, Ice Control BIDDC

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for snow removal, sanding, and ice control services at the Biddeford District Court (25 Adams Street, Biddeford, Maine) under RFQ 40A 231102-115, with quotations due November 14, 2023 at 4:00 p.m. EST through the State of Maine Advantage Vendor Self Service electronic procurement system.

The scope covers snow removal, sanding, and ice control for driveways, parking areas, walkways, ramps, steps, and entrances at a single facility. Pricing is structured on a cost-per-storm basis covering all services within a single snow event regardless of multiple trips. The State anticipates approximately 30 snow events during the winter season. The contract period runs December 1, 2023 through August 31, 2024, with one optional renewal period from September 1, 2024 through August 31, 2025.

Bidders must submit a Bid Cover Page with wet or electronic signature (DocuSign or Adobe Sign only), a Cost Response covering both the initial period and the first optional extension period, and a Subcontractor and Disaster Recovery Plan. Contractors must maintain minimum liability insurance of $1 million per occurrence for general liability, state-mandated worker's compensation coverage, and $500,000 business auto policy coverage with snow plowing coverage. Contractors are responsible for all equipment damages to the property and must provide 24/7 emergency contact availability with response within 20 minutes. The facility is subject to early termination with 30 days' notice if decommissioning occurs.

A pre-bid tour of the worksite is available by request with a deadline of 3:00 p.m. on November 8, 2023. Quotations must be submitted through the VSS electronic system.