Snow Removal and Ice Control Services

The Town of Herndon, Virginia is soliciting bids for snow removal and ice control services on Town-maintained primary, secondary, and subdivision roads under an IFB, with bids due October 6, 2026 at 12:00 p.m. and public opening at 12:05 p.m. the same day. Questions are due by 10:00 a.m. on September 16, 2026. No subcontractors are permitted.

The scope covers all labor, equipment, materials, and incidentals for snow and ice removal operations during the snow removal season (November 1 through April 30 annually), in cooperation with the Town's own crews. Required equipment includes single/tandem/tri-axle dump trucks, 2-ton to 5-ton trucks with snow equipment, rubber-tire loaders, backhoes, skid loaders, ATVs/UTVs with plows, walk-behind snow blowers, and supervisor vehicles, all meeting VDOT standards. All operators must be experienced and licensed. Contractors must hold Virginia business licensing (BPOL), valid vehicle inspection and registration, comprehensive general liability insurance of $2 million per occurrence, automotive liability insurance of $1 million per occurrence, and workers' compensation coverage.

The initial contract term is one year commencing upon full execution, with four optional one-year renewal periods available, for a maximum of five consecutive years. Pricing is firm-fixed, FOB destination. The Town pays unit bid prices per hour for active snow removal operations, 50 percent of the hourly rate for standby time, and specified mobilization and demobilization fees per piece of equipment ($750 for dump trucks and other equipment, $400 for backhoes and heavy equipment). Mobilization payment of 50 percent is processed upon verification of insurance, equipment evaluation completion, communication systems, vehicle registration, and training completion; the remaining 50 percent is paid at season end upon documentation of operator participation and satisfactory performance. Supervisor compensation is $65.00 per hour with vehicle. Payment is made within forty-five days of invoice receipt and work verification. The Town reserves the right to award multiple contracts and reject any or all bids. Bids must be submitted electronically through the Town's procurement portal at https://procurement.opengov.com/portal/herndon-va.