Snow Plowing Services at the: RICE LAKE NATIONAL GUARD ARMORY

The Wisconsin Department of Military Affairs (DMA) Purchasing Unit is seeking bids for snow plowing services at the Rice Lake National Guard Armory located at 307 East Barker Street in Rice Lake, Wisconsin. The procurement covers comprehensive winter maintenance services, including snow plowing for parking lots, snow removal from sidewalks and entryways, and on-call salting and sanding services. The initial contract term runs from November 1, 2018, through March 31, 2019, with three optional one-year renewal periods available by mutual agreement. Bidders must demonstrate at least two years of experience as a commercial snow plowing company and provide 2-4 references from similar projects completed within the last two years. Pricing will be structured on a per-snowfall basis, with three snowfall depth categories: 1-5.9 inches, 6-9.9 inches, and 10 or more inches. Key submission requirements include a Vendor Information Sheet, References Sheet, and a pre-bid site visit is recommended, with interested bidders required to contact Area Buildings and Grounds Supervisor Mike Roloff at 608-516-5846 to arrange a site visit. The bid submission deadline was September 18, 2018, at 2:00 p.m. CDT, with all questions regarding the bid to be submitted in writing by October 16th.

The procurement includes provisions for Wisconsin-certified Minority Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs), which are eligible for a 5% price preference. Bidders must be registered on the Wisconsin eSupplier Portal and certify compliance with federal debarment requirements and Wisconsin sales and use tax collection regulations. The contract requires the awarded vendor to provide a Certificate of Insurance with minimum coverage limits and maintain those throughout the contract period. Payment terms are Net 30, with invoicing required within 72 hours of service and subject to authorization by the Area Buildings and Grounds Superintendent. The DMA will use specific weather data from the University of Wisconsin to determine snowfall measurements for payment purposes. Bidders must certify that services will be performed in the United States and that materials are manufactured substantially within the United States. While specific budget ranges were not explicitly stated, the pricing structure suggests a variable contract value dependent on snowfall amounts during the winter season.