Snow Plowing Services at the: MERRILL NATIONAL GUARD ARMORY

The Wisconsin Department of Military Affairs (DMA) Purchasing Unit is seeking competitive bids for snow plowing services at the Merrill National Guard Armory, located at 106 Memorial Drive in Merrill, Wisconsin, within Marathon County. The contract covers comprehensive snow removal services from November 1, 2017, through March 31, 2018, with three potential one-year renewal options. Contractors must provide all necessary personnel, equipment, and labor to perform snow plowing, snow blowing, shoveling, and snow piling operations, with services required to be completed before 7:00 a.m. when two or more inches of snow is present. Preferred plowing times are between 1:00 a.m. and 6:00 a.m., and bidders must follow the provided site map for snow removal. Evaluation criteria include being a commercial snow plowing company with at least two years of experience, submitting 2-4 references from similar projects, and providing a Certificate of Insurance. The bid deadline was October 17, 2017, at 2:00 p.m. CDT, with pre-bid site visits encouraged and a mandatory meeting with the Area Buildings and Grounds Superintendent required before November of the initial contract season.

The procurement offers a 5% price preference for state-certified Minority Business Enterprises (MBEs) and Disabled Veteran-Owned Businesses (DVBs), expanding opportunities for diverse vendors. Bidders must confirm their business status, including potential certifications as a Small Business, Veteran-Owned Business, or Work Center for severely disabled individuals. While no specific budget range is listed, the contract requires firm pricing through June 30, 2018, with no fuel surcharges permitted. The DMA reserves the right to contract with alternative vendors if the primary contractor fails to perform, with potential cost recovery from the original contractor. Contractors are responsible for all property damage during snow plowing and must maintain backup equipment. The contract includes provisions for immediate termination by DMA for health, safety, or insurance compliance issues, with a standard 10-day written notice for other termination scenarios. Invoicing must be submitted within 72 hours of service completion, with snowfall measurements determined by the University of Wisconsin weather station.