Snow Plowing Services at the: EAU CLAIRE NATIONAL GUARD ARMORY AND FIELD MAINTENANCE SHOP

The Wisconsin Department of Military Affairs (DMA) is seeking snow plowing services for the Eau Claire National Guard Armory and Field Maintenance Shop located at 1730 North Lane in Eau Claire, Wisconsin. The procurement is for seasonal snow removal services covering the period from November 1 through March 31, with an initial contract term from November 1, 2018 through March 31, 2019 and three potential one-year renewal periods. Qualified bidders must be commercial snow plowing companies with a minimum of two years of experience and must provide two to four references from similar-sized projects completed within the past two years. The contractor will be responsible for plowing when two or more inches of snow is present, typically between 1:00 a.m. and 6:00 a.m., with completion required before 7:00 a.m. unless prior arrangements are made. Evaluation criteria include lowest cost for a responsible and responsive bidder, with pricing structured by snowfall increments. The bid deadline is September 18, 2018 at 2:00 PM CDT, with questions and clarifications to be submitted in writing to the Purchasing Agent by October 16th. A pre-bid site visit is encouraged, and potential bidders should contact Area Buildings and Grounds Supervisor Mike Roloff at 608-516-5846 for site access.

The solicitation includes provisions for certification-based preferences, offering a 5% price preference for Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), disabled veteran-owned businesses, and veteran-owned small businesses. Bidders must obtain a Certificate of Insurance with minimum limits specified in the Standard Terms and Conditions, issued by an AM Best A1-rated insurer licensed in Wisconsin. The contractor will be responsible for all property damage caused during service performance and must report any damages immediately to the Area Buildings and Grounds Superintendent. Invoicing must occur within 72 hours of service completion and must be authorized by the superintendent. While no specific budget range is explicitly stated, the pricing will be structured with line items for lot plowing, sidewalk and entryway clearing, and on-call salting and sanding services. The contract includes provisions for termination, with DMA able to terminate the agreement with ten days' written notice for performance issues or immediately for health and safety threats or insurance lapses. Fuel surcharges are not permitted during the contract term, and weather data from the University of Wisconsin will be used to determine snowfall amounts and depth for invoicing purposes.