snow plowing RFP - Saranac Community Schools

Saranac Community Schools is requesting proposals for snow removal services at three district locations (Saranac High School, Saranac Elementary School, and Saranac Central Office) with proposals due October 12, 2026 at 4:00 p.m. to the Administration Building at 225 Pleasant Street.

The scope covers plowing and salting services across driveways, parking lots, blacktop areas, and entranceways at the three facilities. Plowing must occur when snow accumulation reaches 2 inches or higher, with completion by 6:30 a.m. for school buildings and 7:30 a.m. for the central office on school days. Salting is required when icy conditions warrant or at district request. Contractors assume full responsibility for repair of property damage resulting from plowing operations and must comply with OSHA/MIOSHA requirements and the Americans with Disabilities Act.

Bidders may propose by individual zone (Option 1) or for all sites combined (Option 2), with pricing requested separately for plowing per hour, salting per hour, salt cost per ton, and hand shoveling per hour. The contract term is one year with optional renewal for up to two additional years by mutual agreement.

Required insurance includes workers' compensation with $100,000 employer's liability limits per accident, comprehensive general liability with $1,000,000 combined single limit, and automobile liability with $1,000,000 combined single limit covering all owned, hired, and non-owned vehicles. Proposal submissions must include contractor qualifications, years in business, staff profile and experience, two current customer references with contact information, and description of equipment and vehicles available.

Contractors are encouraged to schedule a site walk-through by contacting Superintendent Jason Smith at 616-642-1400. No estimated contract value is provided.