Snow Plowing for Cul-de-sacs and related areas

The Town of Berlin, Connecticut is requesting proposals for snow plowing services on cul-de-sacs and related areas during the 2026–2027 winter season under RFP #2027-09, with proposals due October 19, 2026 at 4:00 p.m. The Town will not award to any bidder in arrears on taxes or other obligations to Berlin; all delinquent taxes must be paid in full prior to award.

Eligible proposers must demonstrate three years of relevant snow plowing experience in Connecticut, a proven track record with similarly sized municipalities, current Connecticut licensing, a documented internal control environment, and a business continuity plan. Contractors must commence plowing operations no later than one hour after notification from the Highway Department and maintain at least one backup vehicle for emergencies or extreme storms.

The scope requires trucks equipped with four-wheel drive and cab-operated angle plows. The Town will accept bids on an estimated number of primary trucks and spare trucks for Highway Department use, along with optional hourly rates for supplemental equipment including loaders, skid steers, and tri-axle hauling vehicles. Pricing is structured as hourly rates for trucks with drivers.

A guaranteed minimum seasonal payment of $2,500 applies, with a minimum of three hours paid per service call. Contractors must provide a performance bond of $2,500 and maintain comprehensive insurance: Commercial General Liability of $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 combined single limit, Workers' Compensation per Connecticut statutory requirements, and Umbrella/Excess Liability of $1,000,000.

The contract period runs from Fall 2026 through Spring 2027, with an option to extend up to two additional seasons upon mutual agreement. The Town reserves the right to cancel the contract at any time. Questions are due October 12, 2026. Proposals must be submitted electronically through the Town's e-Procurement Portal at https://procurement.opengov.com/portal/berlinct.