Snow Plow Reflective Guide

The Commonwealth of Kentucky Transportation Cabinet's Division of Purchases issued Request for Bid (RFB) 605 2000000181 on behalf of the Division of Equipment to procure snow plow reflective guide sticks under a master agreement contract. The solicitation closed on October 17, 2019, at 10:00 AM Eastern Time, with an anticipated award date of October 30, 2019. The procurement calls for 500 pairs (1,000 individual units) of high-visibility fluorescent orange reflective guide sticks measuring 3/4 inches in diameter and 36 inches long, constructed of low-temperature nylon with 1/8-inch wall thickness, designed as bolt-on guides to assist snow plow drivers in locating plow blade ends. Deliverables must be shipped F.O.B. Destination Freight Prepaid and Allowed to the KYTC Division of Equipment Warehouse at 1239 Wilkinson Boulevard in Frankfort, Kentucky. The initial contract period runs from the award date through October 31, 2020, with four optional one-year renewal periods available subject to written approval by both parties, plus an additional possible 90-day extension at mutual written consent. Evaluation is conducted on a best-value basis with price accounting for 95 points (lowest price receives maximum points) and delivery time accounting for 5 points (fastest delivery receives maximum points), with subsequent bidders scored proportionally. Vendors must specify a concrete delivery timeframe in calendar days, as vague terms such as "as required" or "prompt" render bids non-responsive; a one percent daily penalty applies for late deliveries unless delays result from Commonwealth actions, third-party interference, or force majeure events.

Kentucky resident bidders receive reciprocal preference equal to the preference given by the nonresident bidder's state of origin. Qualified bidder preferences apply to Kentucky Correctional Industries (20 percent preference) and organizations serving individuals with severe disabilities (15 percent preference). All bids must be submitted in sealed form with an original signature in ink at the KYTC Division of Purchases office located at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622; electronic and facsimile submissions are prohibited. Bid responses must include a signed face of the solicitation, completed bid information, and required affidavits. No specific incumbent vendor or budget range was identified in the solicitation documents. The procurement does not specify a budgeted contract value; however, the cost structure is determined entirely by competitive bidding with pricing evaluated as the primary evaluation criterion.