Snow & Ice Removal Newburgh Campus

SUNY Orange is requesting bids for snow and ice removal services at its Newburgh Campus for the 2026–2027 academic year (November 1, 2026 through April 30, 2027), with sealed bids due October 7, 2026 at 2:00 p.m. and a mandatory pre-bid conference on September 15, 2026 at 1:00 p.m. at the Tower Building Lobby, One Washington Center, Newburgh, New York.

The scope covers comprehensive snow plowing, removal, de-icing, anti-icing, salting, and treatment of icy and slippery conditions across designated campus areas including parking lots, roadways, sidewalks, handicapped ramps, building entrances, emergency exits, and the parking garage. Services must commence when snow accumulation reaches one inch or when conditions warrant earlier intervention, with mandatory clearing by 7:00 a.m. on school days and 8:00 a.m. on non-school days. The contract includes two optional one-year renewal periods at identical or reduced terms at the College's sole discretion. Bidders must demonstrate three years of relevant experience serving schools, municipalities, correctional facilities, or comparable commercial accounts.

Contractors must submit a bid deposit of 5% of the total bid (minimum $500.00) via certified check or bid bond. Insurance requirements include general liability coverage at $1,000,000 minimum per occurrence and $3,000,000 aggregate, automobile liability at $1,000,000 minimum, New York State Workers' Compensation, and New York State Disability Benefits coverage, with Orange County Community College named as additional insured. The contractor is responsible for all property damage resulting from operations and must maintain detailed electronic service records for each visit.

Pricing is structured as two schedules: seasonal comprehensive snow and ice removal (November 1, 2026–April 30, 2027) and additional events outside the contract term, with rates varying by snowfall accumulation (1–4 inches, 4–8 inches, 8–12 inches, 12–18 inches, over 18 inches, and ice-only events). The anticipated award notification date is October 14, 2026. SUNY Orange reserves the right to award in whole or in part, reject any or all bids, and cancel the contract with 10 days' written notice for non-performance, with the defaulting contractor liable for increased costs incurred in obtaining replacement services.