Snow and Ice Management - London State Office Building

The Commonwealth of Kentucky Finance and Administration Cabinet, Department for Facilities and Support Services, Office of Building and Mechanical Services is soliciting bids through a Request for Bid (RFB) for snow and ice management services at the London State Office Building located at 85 State Police Road, London, Kentucky 40741, within Jessamine County. Vendors must bid on all five line items to be considered for award: salt spreader truck with operator (50 hours), snow plow truck with operator (50 hours), manual labor consisting of hand shovel, blowing, and sweeping (10 hours), deicing rock salt in bulk per pound rate (5,000 pounds), and bagged deicing rock salt at 50 pounds per bag (100 bags). The successful contractor shall provide all materials, supplies, equipment, labor, and supervision necessary for snow and ice removal during regular state business hours (6:30 a.m. to 5:00 p.m., Monday through Friday) with a three-hour response time requirement for call-backs and must complete and submit a Storm Log form within 24 hours of the end of each snow or ice event. The evaluation criteria allocate 90 points to price, with the lowest price receiving maximum points, and 10 points to experience, requiring a minimum of one year of prior experience with additional points awarded only for experience exceeding one year. Written vendor questions are due August 21, 2025 at 3:00 p.m. Eastern Time, with the Commonwealth's response scheduled for August 22, 2025, and bids must be submitted electronically through the Kentucky Vendor Self Service portal by August 29, 2025 at 10:30 a.m. Eastern Time. The resulting contract will be for an initial one-year period beginning from the date of award and expiring August 31, 2026, with an option to extend for four additional one-year renewal periods subject to written approval by all parties.

The solicitation does not indicate any set-aside designations or restrictions specifically targeting disadvantaged enterprises. The Commonwealth requires that successful bidders maintain contractor's general liability insurance with minimum limits of $1,000,000 per occurrence and Kentucky worker's compensation insurance, with certificates provided within ten days of notice of intent to award. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and price increases are not permitted during the first twelve months of the contract; thereafter, price increases may be requested with industry-wide justification and require 30 days' written notice. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission, with registration requiring 24 to 48 hours, and all submissions must be made electronically through this system as bids submitted via postal carrier, email, or hand delivery will not be accepted. No incumbent vendor information or specific budget range is provided in the available solicitation documents, though all bidders must complete and submit a notarized Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws as a condition of award consideration.