Snow and Ice Management - London State Office Building

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Engineering and Contract Administration, issued a Request for Bid (RFB 785 2300000587) on behalf of the Division of Building Services Landscape Branch for snow and ice management services at the London State Office Building located at 85 State Police Road, London, Kentucky 40741, within Jessamine County. The procurement requests pricing for five distinct line items: salt spreader truck with operator (50 estimated hours), snow plow truck with operator (50 estimated hours), manual labor for hand shovel, blowing, and sweeping operations (10 estimated hours), deicing rock salt in bulk per pound rate (5,000 estimated pounds), and deicing rock salt in bagged 50-pound units (100 estimated bags). All stated quantities are estimates with no guaranteed purchase volumes. The contractor must clear all designated vehicle use areas and parking lots during regular state business working hours (6:30 a.m. to 5:00 p.m., Monday through Friday), respond to call-backs within three hours, and submit Storm Log forms within 24 hours of each snow or ice event completion. Minimum qualifications include one year of prior experience in snow and ice management operations. The contract will be awarded on a best value basis using two measurable criteria: price (190 points) and years of experience (10 points), for a total of 200 points, with the bidder submitting the lowest combined hourly rate across all five line items receiving maximum price points and other bids scored proportionally. The original bid closing date of March 29, 2023, at 10:30 a.m. EST was extended via Addendum 1 to April 12, 2023, at 10:30 a.m. EST; vendors' written questions were due by March 15, 2023, at 5:00 p.m. EST, with the Commonwealth's response issued by March 22, 2023. The contract will be a Master Agreement for an initial one-year period with four optional one-year renewal periods at the mutual written approval of all parties, with pricing remaining firm for the first 12 months.

Reciprocal preference applies to Kentucky resident bidders as defined under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive preference equal to 15 to 20 percent of maximum points respectively. The contractor must provide commercial general liability insurance with a $1,000,000 combined single limit per occurrence and workers' compensation insurance as required by Kentucky law, with the Commonwealth named as additional insured, and must submit a Certificate of Insurance prior to award. Prior to contract award, the contractor must also submit the Kentucky Tax Registration Application (Revenue Form 10A100) if applicable, required vendor affidavits addressing campaign finance law compliance and resident or qualified bidder status, and certificates of authority or registration with the Secretary of State for foreign entities. Electronic bid submission through the Commonwealth's eProcurement system is mandatory; paper bids are rejected as non-responsive, and vendors must be registered in the Commonwealth's Vendor Self Service System prior to submission. No specific award value or budget range is identified in the solicitation documents, as pricing is fully competitive based on vendor submissions. All proposed pricing must be submitted as F.O.B. Destination Freight Prepaid and Allowed and must exclude Federal Excise Tax and Kentucky Sales or Use Tax, with pricing valid for a minimum of 60 calendar days after the bid due date, and price increases not permitted during the first 12 months of the contract unless justified by documented industry-wide changes with written request submitted at least 30 days prior to the proposed effective date.