SN 26-001 Purchase and Installation of Cooler/Freezer for Chapel Hill Middle School

The Douglas County School System in Georgia is seeking proposals for solicitation SN 26-001, which involves the purchase and installation of a comprehensive walk-in cooler/freezer system for Chapel Hill Middle School. The project requires a Thermo-Kool prefabricated modular system with specific dimensional requirements: a freezer measuring approximately 27'10" x 12'8" x 8'6" and a cooler measuring 18' x 12'8" x 8'6", including detailed specifications for insulation, panels, doors, refrigeration components, and LED lighting. Mandatory Metro brand shelving must be installed, including various quantities of 72-inch, 60-inch, 48-inch, and 36-inch shelves for both the freezer and cooler. A mandatory pre-bid meeting is scheduled for January 5, 2026, at 10:00 a.m. EST at the school site, with written questions due by January 9, 2026, at 5:00 p.m. EST. Proposals are due on January 23, 2026, at 2:00 p.m. EST, with anticipated board approval on March 2, 2026, and a projected notice to proceed on March 20, 2026.

Respondents must demonstrate a minimum of five years' experience with similar projects, preferably in public school systems, and provide references from at least three Georgia public schools. The procurement restricts subcontracting, requiring all services to be performed by direct employees. Vendors must carry commercial general liability insurance of $1,000,000 per occurrence and workers' compensation insurance of $500,000 per accident. The contract includes comprehensive warranties: one-year coverage on parts and labor for hardware and electrical components, ten-year warranty on foamed-in-place panels, and five-year warranty on compressor motors. While no specific budget cap is mentioned, pricing must be F.O.B. destination with no additional freight charges, and prices must remain firm throughout the contract duration, with potential adjustments based on the Consumer Price Index. The Douglas County School System, which is tax-exempt, will not pay sales or excise taxes, and the successful respondent must coordinate startup and temperature verification procedures.