Smith-Root Apex Backpack Electrofishing Units Brand Specific

The Michigan Department of Natural Resources issued a brand-specific Request for Proposal on February 2, 2023, for the purchase of seven Smith-Root APEX Electrofisher Combo units with associated equipment and accessories. Bidders must be either the manufacturer or an authorized dealer/distributor of Smith-Root products; proposals for alternate brands will not be accepted. Each unit includes an Apex Backpack Electrofisher, electrode pole, electrode ring, rattail electrode, lithium battery, battery charger, quickstart guide, hat, and a voucher for an electrofishing principles and safety certification course with dual channel lamprey settings. The contract is effective February 16, 2023, and expires September 30, 2023, with delivery required within 90 calendar days from receipt of order to Harrietta, Michigan on an F.O.B. destination basis, with all delivery costs the vendor's responsibility. Questions must be submitted by 3:00 p.m. EST on February 6, 2023, with answers posted by 5:00 p.m. EST on February 7, 2023, and proposals are due by 3:00 p.m. EST on February 16, 2023. Proposals are evaluated on a pass/fail basis for the Vendor Questions Worksheet and Statement of Work, with pricing considered only for proposals that pass both technical evaluations, and the State reserves the right to award to the responsive and responsible bidder offering the best value, considering factors including prior performance, economic impact to Michigan, and total cost of ownership.

The RFP does not indicate set-aside designations or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are referenced in the procurement documents. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence with the State named as additional insured, along with $5,000,000 umbrella coverage, automobile liability insurance, and workers' compensation insurance. Pricing must remain firm for the entire contract period, and liquidated damages of $500 plus $100 per day apply for late or improper completion. The specific award value or budget range is not disclosed in the available documentation. The contract may be terminated for cause or convenience at the State's discretion, with a 90-day transition period available if needed.