Smart Environmental Sensors

The Savannah-Chatham County Public School System (SCCPSS) in Georgia is soliciting proposals through RFP 23-50 for the procurement of Smart Environmental Sensors under an annual contract structure. This Request for Proposal was originally issued on April 23, 2023, but was subsequently canceled and is being rebid due to the extensive research required to address vendor inquiries. Addendum 1, posted on May 22, 2023, extends the bid closing date to June 6, 2023, at 2:00 PM, providing qualified firms additional time to develop comprehensive responses. The solicitation invites qualified vendors to submit proposals for smart environmental sensors; however, specific details regarding the exact specifications, quantities, features, deliverables, and key performance objectives are not elaborated in the available documentation. Prospective bidders are required to acknowledge receipt of Addendum 1 on the Certification Form (Form 2) to maintain responsive status, and all pricing information must be submitted in Attachment B (Price and Payment Information). The contract will be structured on an annual basis with a maximum initial term not exceeding one year from the date of execution, with the District retaining the right to extend for two additional one-year periods by mutual written agreement.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or limitations on the types of organizations eligible to respond. No incumbent vendor or current contractor information is identified in the available materials. The contract requires monthly invoicing with payment due within forty days of invoice submission, and pricing must remain firm with no price increases, fuel surcharges, or add-on costs permitted during the original term or extension periods unless expressly authorized in the pricing attachment. Performance and payment bonds meeting Georgia O.C.G.A. 36-91-20 et seq. requirements are mandatory if any project cost exceeds $100,000. Contractors must maintain comprehensive insurance coverage including commercial general liability with combined single limits of not less than $1,000,000 per claim and $2,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, statutory workers' compensation insurance, and umbrella coverage of $1,000,000 per claim and $2,000,000 aggregate, with SCCPSS named as additional insured on all policies except workers' compensation and professional liability. The District reserves the right to terminate the contract for convenience with fourteen days' notice, for cause immediately, or due to insufficient fiscal funding; however, no specific award values or budget ranges are disclosed in the available solicitation materials.