Small government enterprise agreement annual subscription

The Village of Los Lunas, New Mexico is procuring a Small Government Enterprise Agreement for ArcGIS software and related services from Environmental Systems Research Institute, Inc. (Esri) through a sole source justification. The agreement encompasses a three-year and one-month subscription term running from July 10, 2026, through August 9, 2029, and includes bundled software licenses and maintenance for ArcGIS Enterprise Software with multiple extensions and related products. Deliverables include uncapped quantities of ArcGIS Enterprise (Advanced and Standard), ArcGIS Monitor, and extensions such as 3D Analyst, Spatial Analyst, and Network Analyst, with capped quantities of 15 Contributor users, 100 Mobile Worker users, and 100 Creator users across both ArcGIS Online and Enterprise platforms. The procurement specifies that Esri is the sole source provider of all U.S. domestic Small Municipal and County Government Enterprise Agreements and associated maintenance services. Additional benefits include two annual Esri User Conference registrations and 5 percent discounts on instructor-led training classes. The contract includes standard maintenance consisting of Tier 1 and Tier 2 support, product updates, and patches throughout the contract term, with payment terms requiring invoices to be paid within 30 calendar days. The proposal due date is June 11, 2026, and the Esri quotation is valid from April 14, 2026, through July 13, 2026.

This procurement is designated as a Small Government Enterprise Agreement with no apparent set-aside restrictions limiting organizational eligibility, though Esri is identified as the sole source provider, meaning only Esri can fulfill this requirement. The Village of Los Lunas Community Development Department is the customer entity, with Alex Ochoa serving as the primary contact. The total contract value is $100,961.68, which includes a three-year subscription cost of $93,116.66 ($32,716.66 for Term 1, $30,200.00 for Term 2, and $30,200.00 for Term 3) plus $7,845.02 in sales tax. The agreement requires the Village to provide annual written reports detailing all product deployments and permits termination before any subsequent year if funding cannot be secured through the governing body's approval process. Payment terms authorize Esri to invoice up to 30 days in advance of annual anniversary dates, with undisputed invoices due within 30 calendar days.