Sludge Dewatering Bio scrubber Carbon Vessel Replacement

The City of Palo Alto is seeking qualified contractors to replace approximately 134 cubic feet of activated carbon media in an existing carbon vessel at the Regional Water Quality Control Plant's Sludge Dewatering Bio Scrubber, located at 2501 Embarcadero Way. This procurement, identified as RFQ193922, requires a comprehensive solution involving removal of current carbon media, installation of a specific blend including high-capacity activated carbon, coconut shell activated carbon, and potassium impregnated media, and proper disposal of extracted materials. Contractors must possess a valid Class A California Contractor's License and be registered with the Department of Industrial Relations (DIR). A mandatory pre-bid site walk is scheduled for Tuesday, March 25, 2025, at 9:00 am, with bids due by 3:00 p.m. on Tuesday, April 15, 2025. The project is anticipated to commence on or before May 19, 2025, with a required completion time of seven calendar days after the Notice to Proceed. The contract will be awarded to the lowest responsive and responsible bidder, with the City reserving the right to award more than one contract.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive equipment including a vacuum truck for material extraction and a storage dumpster, and demonstrate compliance with safety protocols for confined space entry, fall protection, ladder safety, and respiratory protection. Payment terms are established at Net 30, with a 9.13% sales tax applied to the total bid. While no incumbent vendors are mentioned, the project involves replacing existing infrastructure at the Regional Water Quality Control Plant. Bidders must submit a comprehensive proposal covering carbon replacement, installation, removal, and disposal, with careful attention to prevailing wage rates and labor code requirements. The City of Palo Alto will require the selected contractor to name the city as an additional insured and meet specific insurance provisions.