Skywest Pump Station AC Unit Replacement

The City of Hayward, California, Department of Utilities, is soliciting lump-sum quotes under RFQ No. 27-013 for HVAC equipment replacement at the Skywest Pump Station, with a non-mandatory pre-bid meeting and site walk on November 10, 2026 and bids due November 24, 2026 at 5:00 p.m. Bidders must hold a current California C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license and a current DIR Public Works Contractor Registration. Bids are submitted electronically through OpenGov Procurement after creating a free account.

The scope is furnishing and installing one new 20-ton split-system HVAC unit, consisting of an indoor fan coil and an outdoor condensing unit that uses R-454B refrigerant. Work includes ductwork fabrication, refrigerant piping, electrical work, equipment installation, startup, testing, and commissioning at 22487 Skywest Drive, Hayward, California. Personnel performing refrigerant work require EPA Section 608 Technician Certification. The work is subject to California prevailing wage requirements under Labor Code Section 1770.

The lump-sum price must cover labor, equipment, materials, freight, taxes, supervision, overhead, profit, insurance, testing, startup, closeout, and incidental costs. The selected contractor must furnish Labor and Materials and Performance bonds each equal to 110 percent of the contract price and obtain a City of Hayward business license before execution. The construction contract is subject to City Council review and approval. The contractor must provide a minimum one-year warranty on labor, workmanship, materials, and installation, and the compressor carries a minimum five-year manufacturer's parts warranty.

Bidders must submit three references for similar work performed within the past five years, proof of required insurance, a noncollusion affidavit, a nondiscriminatory employment practices certification, and an affirmation of non-involvement in nuclear weapons development or production. The construction contract template references U.S. Department of Commerce Economic Development Administration standard terms and conditions. Questions are due November 13, 2026.