Site Visit* HVAC Maintenance - SOS - Addendum No. 1 - Specification Revision and Replacing Attachments B &

The Louisiana Office of State Procurement is soliciting bids for a comprehensive HVAC maintenance contract for the Louisiana State Exhibit Museum located in Shreveport, Caddo Parish. The procurement (RFx No. 3000025348) seeks a service company to provide complete HVAC mechanical services, including preventative maintenance, repairs, and filter replacements for a diverse range of HVAC equipment. The contractor must employ a minimum of five HVAC journeyman-class service technicians with at least three years of experience and maintain a computer-generated preventative maintenance program. Required services include monthly, quarterly, semi-annual, and annual maintenance tasks for air handling units, chillers, pumps, boilers, and building automation systems, with specific detailed inspection requirements for each equipment type. The mandatory jobsite visit must be scheduled with Robert Adams at 318-632-2020, and bids are due by September 25, 2025, at 10:00 AM CST, to be submitted either physically to the Office of State Procurement or online via the vendor portal. The contract will be effective from the award date through June 30, 2026, with options to renew for two additional 12-month periods, not exceeding a total of 36 months.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications. Contractors must maintain comprehensive insurance, including Workers Compensation, Commercial General Liability, and Automobile Liability coverage, with specific minimum coverage amounts. The equipment list indicates a complex infrastructure with 22 total HVAC units from manufacturers including York, Trane, Mitsubishi, Armstrong, Baldor, Pure, and Arco. While no specific budget range is provided, the contract requires the service company to cover all personnel, parts, materials, test equipment, and tools, with pricing to include transportation, freight, delivery, unpacking, assembly, and debris removal costs. Payment will be processed electronically, with the LaCarte procurement card used for purchases under $5,000 and Electronic Funds Transfer available for larger transactions. The contractor must also provide emergency service with a two-hour maximum response time and submit detailed documentation within 15 days of service.