Single Source WTE Incinerator Grate Parts

The City of Tampa's Solid Waste & Environmental Program Management department is seeking to procure single-source waste-to-energy (WTE) incinerator grate parts for their McKay Bay Waste to Energy Facility through Solicitation No. 25-X-01768. The procurement focuses on standardizing incinerator grates and associated parts across all four facility boilers, specifically from Kanadevia Inova Matrix Services US LLC. Vendors must be authorized manufacturer's distributors or dealers capable of quoting products and providing comprehensive warranty service, maintenance, and repairs. Potential suppliers are required to meet extensive insurance requirements, including Commercial General Liability, Automobile Liability, Worker's Compensation, and Employer's Liability Insurance with specific coverage limits. The procurement is located in Hillsborough County, Florida, with a posted date of September 2, 2025, and a submission deadline of August 28, 2025. Vendors must confirm their ability to provide the requested goods and upload documentation proving their authorized vendor status for the specialized incinerator parts.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is Kanadevia Inova Matrix Services US LLC, which is transitioning from its previous entity Kanadevia Inova USA LLC in Knoxville, Tennessee to a new entity in Pascoag, Rhode Island. The existing infrastructure involves proprietary combustion grate systems installed across four boilers, with KVI retaining possession of all related system information and parts. While specific award values or budget ranges are not detailed in the provided documents, the procurement emphasizes reducing maintenance and training costs through standardization. The vendor will be responsible for providing parts with standard freight included to the Tampa plant, with expedited freight to be billed as a passthrough cost. The solicitation underscores the importance of maintaining proprietary design and drawing confidentiality while ensuring continued service and support for the waste-to-energy facility's specialized equipment needs.