Single Source - Allen-Bradley/Rockwell Automation products

The City of Tampa's Solid Waste & Environmental Program Management department is pursuing a single source procurement (Identification Number 25-X-01421) for Allen-Bradley/Rockwell Automation products and software specifically for the McKay Bay Waste-to-Energy (WTE) Facility. The procurement involves obtaining replacement parts and components for critical facility systems, including PLC systems for cranes, soot blowers, gas burners, and grate systems. Rexel USA Inc. has been identified as the sole authorized distributor in the Tampa geographic area, with the capability to provide comprehensive product quotes, warranty services, maintenance, and repairs. Potential vendors must demonstrate authorized manufacturer distributor status and meet extensive insurance requirements, including Commercial General Liability, Automobile Liability, Worker's Compensation, and Employer's Liability Insurance with specific coverage limits. The procurement documents were posted on June 11, 2025, with an anticipated due date of June 16, 2025, and an estimated expenditure of $75,000.00.

The procurement appears to be restricted to authorized Rockwell Automation distributors, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. Rockwell Automation strongly emphasizes that only authorized distributors can provide products with standard manufacturer's warranty coverage, which typically extends one year from the invoice date. The existing infrastructure involves Allen-Bradley PLC systems that require Original Equipment Manufacturer (OEM) parts for satisfactory repairs, which limits potential bidders to authorized vendors. Rexel USA Inc. is positioned as the primary vendor, with capabilities including technical support, training, inventory access, and ongoing manufacturer support. The contract value is explicitly stated at $75,000.00, with a focus on maintaining the critical infrastructure of the McKay Bay WTE Facility through authorized replacement parts and components. The procurement process prioritizes technical compatibility, manufacturer authorization, and comprehensive service capabilities over competitive bidding.