Single Quadrupole (SQ) GC/MS

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking to procure a Single Quadrupole (SQ) Gas Chromatograph/Mass Spectrometer (GC/MS) system for the Department of Health and Human Services' Health and Environmental Testing Laboratory in Augusta. The procurement is being conducted through Request for Quotations (RFQ) #10A 25072400000000000027, with proposals due on Friday, August 29, 2025, at 4:00 p.m. local time. The state aims to acquire one complete GC/MS system, including ionization source(s), software, and data system, with specifications requiring the equipment to be manufactured in the USA and capable of controlling multiple GC/MSD systems simultaneously from a single PC data system. Bidders must provide comprehensive documentation, including manufacturer literature demonstrating compliance with technical specifications, and are required to submit detailed quotes with manufacturer details, part numbers, pricing (FOB Destination), and delivery timeframes. The evaluation will be conducted on a Best Value basis, considering factors such as product qualities, conformity to specifications, delivery date, and overall state interests, with the intent to award to the lowest total bid price that meets the posted specifications.

The solicitation does not explicitly mention specific set-aside designations or restrictions on vendor participation. The state reserves the right to not make an award or to negotiate with the selected bidder, and pricing must remain firm for 180 days from submission. While no incumbent vendors are identified, the procurement includes a provision for potential additional unit purchases within six months of the official award. The system must come with a 10-year value guarantee, indicating a significant long-term investment in laboratory equipment. Although a specific budget range is not disclosed, the comprehensive technical requirements and the sophisticated nature of the GC/MS system suggest a substantial procurement value. Vendors must be prepared to provide equivalency documentation for any alternative items proposed, ensuring that the state receives a high-quality, technically compliant solution that meets the specific needs of the Health and Environmental Testing Laboratory.