Silver and Orange Reflective Tape-Tabor City Sewing Plant

The North Carolina Department of Adult Correction (NCDAC) is issuing an Invitation for Bid (IFB #52-IFB-2018020931-MLE) to establish an agency-specific term contract for the furnishing and delivery of silver and orange reflective tape to the Tabor City Sewing Plant on an as-needed basis. The primary objective is to supply reflective tape for processing North Carolina Correction Enterprises (NCCE) products and services. The required product specifications include 150,000 yards of silver/bright orange retro-reflective tape in the first year, featuring a 3-inch width with 100% polyester twill base fabric with woven finished edges, a 2-inch 3M 8712 glass bead reflective layer with polyurethane adhesive, and a minimum retroreflection value of 425. Deliverables must be packaged in rolls of 109.36 yards per roll with five rolls per case, accompanied by detailed lab test reports from a certified testing laboratory certifying compliance with weight testing (ASTM 3776) and flammability compliance under the Flammability Fabrics Act. Vendors must submit a minimum of 2 yards of samples prior to bid opening and provide three customer references, complete financial stability certifications, a copy of the manufacturer's standard warranty, and Safety Data Sheets with the initial shipment. The contract will have an initial three-year term with no guaranteed minimum or maximum purchase quantities, and delivery must occur within 30 consecutive calendar days of purchase order receipt. Critical deadlines include a written questions deadline of February 24, 2026, at 10:00 AM, with responses provided by February 26, 2026, at 1:00 PM, and bid submissions due on March 11, 2026, at 3:00 PM Eastern Time, with public opening via Microsoft Teams.

Vendors must be registered North Carolina entities in good standing and provide proof of Secretary of State registration within 10 business days of award notification. Pricing must be firm for 180 days from the effective contract date and include all transportation costs, delivery charges, and associated fees on a Free-On-Board Destination basis to the Tabor City Sewing Plant location. The solicitation requires compliance with North Carolina's alcohol and drug-free workplace policy and Prison Rape Elimination Act standards. The state has established Historically Underutilized Business participation goals requiring 10% utilization of diverse firms as subcontractors. No incumbent vendors or current contractors are identified in the solicitation. The state reserves the right to make separate awards to different vendors, reject any or all bids, and negotiate with vendors or request Best and Final Offers. No specific award value or budget range is provided; the state does not guarantee minimum or maximum contract amounts.