Signs-Outdoor & Indoor Sales and/or Services

The Southeast Texas Purchasing Cooperative (SETXPC), coordinated by Region 5 Education Service Center in Beaumont, Texas, is requesting proposals for outdoor and indoor signage products and services under RFP No. 20260805, with proposals due August 31, 2026 at 1:00 PM via the Euna Procurement Portal. This is a cooperative purchasing vehicle available to over 100 Texas school districts, charter schools, and other public and not-for-profit agencies represented by SETXPC and Johnson County and Beaumont City.

The scope encompasses signs, scoreboards, banners, OSHA signage, directional and informational signage, and installation, maintenance, and repair services. Vendors must submit pricing as a minimum percentage discount off standard catalog or shelf prices, non-vague and calculable at time of sale and applicable throughout the contract term. Price increases may be requested no more than quarterly if justified by documented cost increases from manufacturers or distributors, typically limited to 5% unless extenuating circumstances exist. All goods and services are tax-exempt for SETXPC members.

This is an indefinite delivery and indefinite quantity (IDIQ) arrangement with no guaranteed purchase volumes. The contract term runs from November 1, 2026 through October 31, 2027, with a maximum duration of 12 months from contract execution. Steering Committee approval is anticipated October 20, 2026.

Evaluation criteria are price and discount (25 points), vendor reputation and quality (40 points), extent of meeting member needs (20 points), past relationship with SETXPC (10 points), and total long-term cost considerations (5 points), with a minimum threshold of 70 points required for award consideration. Vendors must provide proof of insurance: comprehensive general liability of $500,000 per person, workers' compensation, automobile liability of $500,000 per person, and umbrella liability of $1,000,000. A $200 administrative fee (plus $10 PayPal service charge if applicable) is required for consideration. A pre-proposal conference may be requested by August 12, 2026 at 10:00 AM. Questions are due by August 31, 2026.