Signs, custom fabricated, purchase of

Palm Beach County's Purchasing Department issued a Request for Quotation (RFQ) for the procurement of custom fabricated signs for the Palm Beach County Water Utilities Department. The solicitation encompasses four line items: 200 Warning Signs measuring 18" x 24", 200 Secured Area Signs measuring 24" x 18", 200 Water Utilities Logo Decals measuring 7.6", and 200 Water Utilities Logo Decals measuring 1.6". All signs must be fabricated from .080 aluminum panels with Iridite treatment and NI intensity reflective sheeting without holes. Vendors were required to submit quotations by 4:00 p.m. Palm Beach County local time on September 17, 2018, via fax or email, with pricing firm fixed for ninety days from the opening date and applicable throughout the initial and any subsequent contract terms. The County indicated it would make an all-or-none award to the lowest responsive and responsible vendor, requiring respondents to quote all line items to be considered responsive. Delivery must occur within ten calendar days of purchase order receipt unless otherwise approved in writing. Unit prices must be quoted within two decimal points, and the County reserved the right to purchase additional quantities for up to twelve months following award under the same terms and conditions upon mutual written agreement.

The procurement included provisions for small and local business enterprises. A Small Business Enterprise (SBE) program provision allowed certified SBE vendors within ten percent of the lowest responsive bid to receive award consideration. Additionally, a five percent local preference was available to vendors with a permanent place of business in Palm Beach County, with documentation required via Business Tax Receipt and Certification of Business Location at the time of submission. No incumbent vendors or current contractors were identified in the solicitation materials. The County is exempt from federal and state taxes, and payment will be made only upon satisfaction and acceptance of delivered items. No specific award value or budget range was disclosed in the RFQ documents provided.