Signal Pole Purchase US101 at East Bay Road

The Oregon Department of Transportation (ODOT) is conducting a procurement for signal poles to be used on US101 at East Bay Road in Douglas County, Oregon. The specific procurement involves purchasing 3 mast arm poles with luminaire and 1 luminaire pole, to be delivered to the Region 3 Bridge Crew location in Coos Bay by May 5, 2023. The invitation to bid was posted on January 5, 2023, with a bid submission deadline of January 19, 2023, through the OregonBuys eProcurement system. Bidders must submit a fixed-price proposal and meet minimum qualifications, including providing references for similar past work. The contract will be awarded to the lowest responsive and responsible bidder, with ODOT reserving the right to award to the second-lowest eligible bidder for up to 9 months following the solicitation close. Evaluation criteria include compliance with technical specifications, including ODOT's Standard Specifications for Metal Illumination and Traffic Signal Supports, and adherence to federal procurement requirements such as Buy America and Cargo Preference Act regulations.

The procurement does not have a specific Disadvantaged Business Enterprise (DBE) participation goal, though DBE reporting requirements still apply. No set-aside designations were explicitly noted for small businesses, though the sample contract indicates a 0% certified small business aspirational target. The preliminary bid results show Aeken Corporation from Bend, Oregon, as the bidder with a total bid price of $95,500.00. The contract is federally funded and requires contractors to provide a Certificate of Materials Origin for any iron or steel products. Bidders must comply with anti-discrimination laws, have no conflicts of interest, and possess policies preventing sexual harassment. The contract term is for a minimum of one year upon award, and contractors must be independent entities subject to Oregon tax laws. While a specific budget range was not definitively stated, the total bid amount of $95,500.00 provides an indication of the potential contract value.