Signal Equipment, Count Equipment

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Transportation, is issuing a Request for Quotations (RFQ 17A 260331-0248) to establish a Master Agreement contract for signal equipment and count equipment on an as-needed basis. The procurement seeks comprehensive quotations for pedestrian signal equipment, traffic control devices, and related accessories from multiple manufacturers including Polara and Tomar, encompassing hundreds of line items across several product categories such as pedestrian push button stations, control units, cable packages, audible and accessible pedestrian signals, traffic signal detection systems, optical signal processors, and intersection accessories available in multiple sizes and configurations. Bidders must submit responses by 4:00 p.m. Eastern Standard Time on April 22, 2026, through the State of Maine's Advantage Vendor Self Service (VSS) e-procurement system, with questions accepted up to 48 hours prior to closure. All quotations must include a completed Bid Price Sheet with unit pricing on an FOB Destination basis (shipping included), product data and manufacturer literature documenting specification compliance, warranty information, a Bid Cover Page, Responsible Bidder Form, and Master Agreement vendor contact information. The anticipated contract term runs from May 1, 2026 through April 30, 2027, with two optional renewal periods extending through April 30, 2028 and April 30, 2029, respectively. Evaluation will be conducted on a best value basis, awarding contracts to the lowest-priced qualified bidder meeting all specifications, with all quoted prices required to remain firm for a minimum of one year, and payment terms established at net 30 days upon receipt of properly documented invoices.

This solicitation does not identify specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility in the primary RFQ documentation. The contract incorporates federal compliance requirements outlined in the Title VI Federal Highway Administration Assurance package and the 2022 Federal Boilerplate, which establish nondiscrimination and civil rights compliance obligations for all recipients of federal highway funding, along with Equal Employment Opportunity provisions requiring specific employment goals for women (6.9%) and minorities (0.5%-0.8% by geographic region), Buy America provisions for domestic manufacturing of steel and iron products, Cargo Preference Act requirements for United States-flag vessel utilization, and Title VI civil rights standards under Executive Order 11246. No incumbent vendors or current contractors are identified in the available documentation, and no specific award values or budget ranges are disclosed. The State reserves the right to make multiple awards and anticipates contract renewal at its discretion following the initial performance period, with all pricing expected without inclusion of Federal, State, or local taxes as the State is tax-exempt.