Signal and Lighting Inspection Items (multimeter, etc)

The Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid on July 22, 2020, on behalf of the Division of Traffic Operations to establish a master agreement contract for signal and lighting inspection items. The procurement encompasses four distinct line items, each with a quantity of 24 units: Megger insulation testers (Fluke Insulation Tester 1503 or approved equal), ground resistance testers (AEMC Ground Resistance Tester Model 6416 or approved equal), multimeters (Fluke 115 type RMS or approved equal), and voltage pen testers (Fluke FLK2AC/90-1000V or approved equal). The contract will serve the Division of Traffic Operations and Districts 1-12 throughout Kentucky. Vendors must submit sealed, signed original bids with all required documentation by August 6, 2020, at 10:00 a.m. Eastern Time, with the deadline for written questions set for July 27, 2020. Evaluation will be conducted using a best value approach, with price receiving 95 points (lowest bidder receiving maximum points) and delivery receiving 5 points (best delivery time receiving maximum points). Vendors must specify a definite delivery time in calendar days, with vague terms such as "as required" or "prompt" potentially rendering bids non-responsive. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, and the tentative award date is August 25, 2020.

The initial master agreement will be for one year upon award, with options for four additional one-year renewal periods contingent on written approval from both the vendor and the KYTC Division of Purchases. Vendors claiming resident bidder status under KRS 45A.494 must submit the Required Affidavit for Bidders Claiming Resident Bidder Status, while nonresident bidders must provide their certificate of authority from the Kentucky Secretary of State. All vendors must submit the Annual Affidavit for Bidders, Offerors, and Contractors and comply with Kentucky campaign finance laws, tax registration requirements, and non-discrimination provisions. Pricing shall remain firm for the first 12 months, with only one price increase permitted thereafter based on industry-wide changes and requiring 30 days' written notice and justification; price decreases must be reflected immediately. Payment will be made within 30 working days of receipt of goods and invoice, with a 1 percent monthly penalty applied for payments exceeding 30 working days and a 1 percent daily deduction applied for late deliveries unless delays result from factors beyond the vendor's control. No specific budget range or incumbent vendor information is disclosed in the solicitation documents.