Sign Posts and Pavement Marking Materials

The City of Suffolk, Virginia is requesting sealed bids for sign posts and pavement marking materials to be supplied on an as-needed basis to the Department of Public Works Traffic Engineering Division, with bids due July 22, 2026 at 3:00 p.m. This procurement is for materials only and does not include installation.

All sign posts must conform to FHWA-approved breakaway support systems meeting AASHTO standards as referenced in the latest VDOT Road and Bridge Standards Manual, Section 700. Pavement marking materials must be tested under the AASHTO National Transportation Product Evaluation Program (NTPEP) and comply with the latest edition of the VDOT Road and Bridges Manual, Sections 246 and 700. A Qualified Products List (QPL) for preformed tape is provided as Attachment D.

The contract period runs from August 1, 2026 through July 31, 2027, with the City holding the option to renew for four additional one-year periods through July 31, 2031, automatically renewing unless the City provides thirty days' written notice. Pricing shall be F.O.B. destination with freight charges included in the unit bid price; delivery must occur within thirty calendar days of order receipt at 800 Operations Drive, Suffolk, Virginia, during normal business hours (7:00 a.m. to 3:00 p.m.) with twenty-four hours' advance notification. Annual rate increases are limited to the lesser of CPI-U or 3 percent.

The award will be made to the lowest responsive and responsible bidder based on total bid amount, considering the bidder's ability, capability, skill, character, integrity, reputation, experience, quality of previous contract performance, and financial resources. Bidders must provide proof of authority to transact business in Virginia, comply with nondiscrimination and drug-free workplace requirements, and maintain General Liability coverage of $2 million, Automobile Liability of $1 million, and Umbrella/Excess Liability of $2 million, with the City named as additional insured. Payment terms are Net 45 days from invoice approval. Amy Gardner (NIGP-CPP, CPPB, Senior Buyer) is the Contract Officer.