Shop Clothing/Linen Services - IFB 25C230002

The California Department of Highway Patrol (CHP) has issued Invitation for Bids (IFB) #25C230002 for Protective Clothing and Operational Supplies Rental Services at the Grass Valley Area office. The solicitation seeks weekly laundry and rental services for approximately 39 employees, covering protective clothing items such as shop jackets, coats, uniform shirts, trousers, coveralls, and operational supplies including scraper mats, slip-resistant mats, automotive shop rags, and fender covers. Key deliverables include initial uniform sizing and fitting during the first month, weekly pickup and delivery of soiled items with replacement of clean sanitized clothing and mats, quarterly inventory inspections, and repair services for damaged items. The procurement timeline includes a question deadline of January 16, 2026 at 9:00 a.m., with bids due January 23, 2026 at 1:00 p.m. and a public bid opening at 1:15 p.m. the same day. Bidders must meet specific qualification requirements, including possession of a local business license, three consecutive years of experience in protective clothing management within the past five years, proof of sound business integrity, and liability insurance of at least $1,000,000 per occurrence.

The solicitation includes several notable provisions for small and disadvantaged businesses, with a waived Disabled Veteran Business Enterprise (DVBE) participation requirement, though DVBE participation remains eligible for incentive consideration. Small business and micro-business preferences of up to 5% are available to qualifying bidders. The anticipated contract term spans from June 1, 2026 through May 31, 2029, with the first month dedicated to transition and initial setup. CHP reserves the right to extend the agreement term and will make a single award to the responsive and responsible firm offering the lowest bid. The contractor will be responsible for providing all labor, materials, equipment, and supervision at no additional cost to the state, and will be accountable for any lost or damaged items due to contractor negligence. Pricing must be submitted on a per-item basis for both rental and replacement costs, with rates remaining fixed throughout the contract term. All contractor personnel will be subject to driver license checks and security clearance, with potential contract cancellation for adverse findings. No specific budget amount is listed, with payments to be made in arrears based on actual services rendered.