Shirts, polo, wicking/UPF, embroidery, screen print, TC

Palm Beach County Purchasing Department issued Request for Quotation (RFQ) #150858/CC on May 4, 2017, seeking a term contract for the procurement of polo shirts and tee shirts with advanced fabric technologies and customization services. The solicitation targets five distinct product categories: men's short sleeve polo shirts in regular and tall fits, men's long sleeve polo shirts, women's short sleeve polo shirts, and men's long sleeve crewneck tee shirts, with estimated annual quantities ranging from 20 to 350 units depending on size ranges. All items must feature moisture-wicking material and UPF 30+ sun protection capabilities, with vendors required to provide embroidery and screen printing services according to fixed pricing schedules. Vendors must submit sealed responses by May 11, 2017 at 4:00 p.m. Eastern Time via fax or email to buyer Colleen Cardillo, with pricing to remain firm for ninety days from opening. The contract term is twelve months or until the estimated amount is expended, with an option to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. Delivery timeframes are tiered by order complexity: forty-five calendar days for large initial orders with embroidery or silk screening, thirty calendar days for small or repeat orders with emblems or logos, and twenty-one calendar days for items without logos or embroidery. Award will be made on an all-or-none basis to the lowest responsive and responsible vendor, with vendors required to respond to every item category to be considered.

Small Business Enterprise (SBE) certified vendors submitting bids within ten percent of the lowest bid receive preference consideration, and local and Glades businesses qualify for a five percent pricing preference, providing opportunities for designated disadvantaged enterprises to compete competitively. Vendors must maintain non-discrimination policies consistent with Palm Beach County Resolution R-2014-1421, provide drug-free workplace certification, comply with criminal history records check ordinances, and submit to public records access requirements and Inspector General audits. Fixed charges for customization services have been established at $0.15 per letter, $6.75 per logo for embroidery, $2.30 for upper small chest print, $4.00 for one-side full print, and $6.00 for two-side full print for screen printing, with a one-time $20.00 fee per new design. The F.O.B. point is destination with vendors responsible for all transportation charges and risk in transit, and the County will not accept minimum order requirements while retaining the right to adjust quantities based on operational needs. No incumbent vendors, budget ranges, or award values were specified in the available solicitation documents.