Shirts, including embroidery/screen printing, purchase of

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase of Columbia PFG Blood and Guts III shirts with embroidery and screen printing services under a term contract. The procurement seeks six distinct shirt styles in varying fits and sleeve lengths, with an estimated annual quantity of 330 units distributed across men's short sleeve regular fit (50 units), tall fit (20 units), big fit (50 units), men's long sleeve regular fit (100 units), tall fit (30 units), and big fit (80 units). All shirts must be manufactured by Columbia with no substitutions permitted. Vendors must submit fixed unit prices per shirt with separate line item charges for embroidery services ($0.15 per letter and $6.75 per logo) and screen printing services ($2.30 for upper small chest, $4.00 for one-side full screen print, and $20.00 as a one-time fee for new design creation). Delivery is required within thirty calendar days of receiving a delivery order, with all goods subject to inspection and acceptance by County representatives. Quotation responses were due May 27, 2020 at 4:00 p.m. Palm Beach County time, submitted via fax or email to buyer Jan Maney. The resulting contract will be issued for an initial twelve-month term or until the estimated amount is expended, with an option to renew for four additional twelve-month periods upon mutual written agreement, contingent on annual appropriations.

This solicitation includes Small/Minority/Women Business Enterprise (S/M/WBE) set-aside provisions under Palm Beach County's Equal Business Opportunity Ordinance, offering contract award preference to certified small businesses within ten percent of the lowest responsive bid. Additionally, a five percent local preference is available to vendors with permanent places of business in Palm Beach County or the Glades. All vendors must register in the County's Vendor Self Service system, maintain required business licenses and certifications, comply with non-discrimination requirements, and provide drug-free workplace certification. No incumbent vendor or existing contractor information is referenced in the solicitation. Payment will be rendered upon County satisfaction and acceptance of delivered items, with invoices submitted to Palm Beach County Finance Department. The solicitation does not specify an explicit budget range or maximum award value; rather, the contract term is defined by the initial twelve-month period or until the estimated amount is expended at the County's discretion.