Shinohara two-color printing press, maintenance & repair of

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #900409/RR on June 20, 2016, seeking maintenance and repair services for one Shinohara Two-Color Printing Press, Model #66IIP, located at the Palm Beach County Public Affairs Graphics Division in Greenacres, Florida. Quotations are due by June 27, 2016, at 4:00 P.M., with faxed or emailed submissions acceptable. The procurement seeks firm, fixed pricing for a twelve-month term contract with four optional renewal periods of twelve months each, subject to mutual written agreement and appropriation of funds. Vendors must provide comprehensive on-site repair services and scheduled preventative maintenance on a quarterly basis, with all labor, tools, parts, materials, and accessories included in the pricing. Service availability must be Monday through Friday, 8:00 A.M. to 5:00 P.M., with a maximum one-business-day response time for on-site repairs and a four-hour telephone response requirement. Pricing must be structured in two separate line items: a Standard Hourly Rate for on-site repair (weighted at 60 percent) and a Preventative Maintenance rate per quarter (weighted at 40 percent), with both components combined to determine the Total Factored Rate for award purposes. Vendors must submit qualification documentation including a minimum of three references for similar work completed within the past three years and evidence of authorization as an authorized dealer or distributor if not the manufacturer, along with evidence of required insurance coverage including Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation.

Small Business Enterprise (SBE) certifications receive preference consideration, allowing certified SBE vendors within 10 percent of the lowest bid to receive priority consideration for award. Local businesses with a permanent place of business in Palm Beach County are also eligible for preference under local preference provisions. All vendors must comply with the Palm Beach County Criminal History Records Check Ordinance and submit Non-Discrimination Policy certifications. Replacement parts for both preventative maintenance and repairs must be supplied at the bidder's cost, supported by original manufacturer or supplier documentation. No incumbent vendor, existing contract value, or budget range was specified in the procurement documents. This procurement represents a specialized service opportunity for vendors experienced in servicing printing press equipment with the technical expertise and customer service capabilities to meet the County's operational requirements.