Shinohara Two-Color Printing Press, Maintenance & Repair of

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for maintenance and repair services of a Shinohara Two-Color Printing Press, Model #66IIP, located at the Palm Beach County Public Affairs - Graphics Division in Greenacres, Florida. The procurement seeks pricing for two line items: standard hourly rates for on-site repairs (10 hours annually) and quarterly preventative maintenance services (4 times per year). Quoters must provide responsive and responsible proposals, demonstrate satisfactory performance records with minimum three (3) references from the past three years, maintain Commercial General Liability Insurance at $500,000 per occurrence, and comply with all federal, state, and local requirements including E-Verify employment eligibility verification and criminal history background checks. All services must be performed during normal working hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., with response time for on-site repairs not exceeding one (1) business day after notification. Pricing must be submitted as single, fixed unit prices with no escalation clauses, and prices shall remain firm for ninety (90) days from the date of opening. The RFQ submission deadline is July 14, 2021, at 4:00 p.m. Palm Beach County local time, with faxed or emailed responses acceptable.

The successful quoter will be awarded a term contract for twelve (12) months with the option to renew for four (4) additional twelve-month periods, subject to mutual written agreement and appropriation of funds. All original terms, conditions, and unit prices must remain firm throughout the initial term and each renewal period with no deviations. Replacement parts and materials required for repairs shall be supplied at the quoter's cost, with all preventative maintenance including necessary greases, materials, and parts per manufacturer specifications. The anticipated contract value is $5,000 over the initial twelve-month term, though the County reserves the right to increase or decrease this anticipated value as necessary and to requote for services at any time after the anticipated value has been reached. No specific set-aside designations or restrictions on the types of organizations that can respond were identified in the solicitation documentation, and no incumbent vendors or current contractors were listed.