Shinohara two-color printing press, maint & repair, RE-quote

Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation #900409R/RR on July 8, 2016, seeking maintenance and repair services for one Shinohara Two-Color Printing Press, Model #66IIP, located at the Palm Beach County Public Affairs Graphics Division in Greenacres, Florida. The procurement is for firm, fixed pricing covering on-site repair and preventative maintenance services under a term contract basis. Key service requirements include on-site repairs completed within one business day of notification during standard working hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), telephone response within four hours of malfunction notification, and quarterly preventative maintenance performed on a manufacturer-approved schedule. All replacement parts must be original equipment manufacturer (OEM) new parts supplied at the bidder's cost plus shipping. Evaluation will be based on two pricing components: a Standard Hourly Rate for on-site repairs (weighted at 60 percent) and a Preventative Maintenance rate per quarter (weighted at 40 percent), with award to the lowest Total Factored Rate from a responsive and responsible bidder. The submission deadline is July 15, 2016, at 4:00 p.m. local time, with responses acceptable via fax or email. The contract shall be awarded for an initial twelve-month term or until the estimated amount is expended, at the County's discretion, with the option to renew for four additional twelve-month periods upon mutual written agreement and subject to appropriation of funds.

Bidders must demonstrate Commercial General Liability Insurance with a minimum of $500,000, Business Auto Liability Insurance with a minimum of $500,000, and Workers' Compensation coverage, and must comply with Palm Beach County's non-discrimination policy and local preference ordinance requirements. Bidders must provide a minimum of three references for similar services provided within the past three years and acknowledge all qualification requirements, insurance requirements, and terms and conditions to be considered responsive. No overtime is permitted under the contract, and the successful bidder shall be responsible for all labor, tools, parts, materials, travel, fuel, and incidental expenses. The County is exempt from federal and state taxes, and payment shall be rendered only upon County acceptance of services. No incumbent vendors, current contractors, or specific budget ranges are identified in the solicitation documentation provided.