Sheriff’s Office Detentions Division & Senior Meals Food Services

Gilpin County and the Gilpin County Sheriff's Office are soliciting proposals from qualified food services and facility management companies to provide comprehensive food services for the county's Detentions Division and senior meals program. The procurement seeks a vendor to deliver three daily meals for approximately 27 inmates at the county jail, as well as manage Meals on Wheels and congregate lunch meals for seniors in the community. Vendors must demonstrate the ability to provide nutritionally balanced, safe, and cost-effective meals that comply with Colorado Jail Standards and Older Americans Act nutritional guidelines. The evaluation criteria for the proposal will be weighted as follows: cost at 30%, understanding of project requirements at 25%, years in business and government experience at 15%, methodology at 15%, management plan at 10%, and preference for minority and women-owned businesses at 5%. Key dates for this procurement include a site walkthrough on September 17th, 2025, proposal submissions due by September 30th, 2025, anticipated contract award on October 3rd, 2025, and a project start date of October 24th, 2025.

The contract will be a three-year term ending on October 24th, 2028, with the option to cancel with 180 days' notice. There is a preference for minority and women-owned businesses, which is factored into the evaluation criteria at 5%. The county anticipates serving approximately 236 monthly Meals on Wheels and 205 monthly congregate lunch meals in addition to the jail meals. Vendors are required to submit a comprehensive pricing structure covering per meal costs, special diets, bulk pricing, holiday meals, and delivery logistics. While specific budget ranges are not explicitly stated, the proposal will require detailed pricing documentation. The contract aims to select a vendor capable of meeting the nutritional and service requirements for both the county jail and senior meal programs, with a focus on providing high-quality, compliant food services that meet the needs of both incarcerated individuals and senior citizens in the community.