Sheriff`s Deputies Security Services

The Hillsborough County Public Schools (HCPS) in Tampa, Florida is pursuing a sole source procurement for off-duty sheriff's deputy security services management through the Hillsborough County Sheriff's Office (HCSO). This is a Notice of Intent to Purchase Single/Sole Source Commodities and Services, not a competitive solicitation, posted for seven business days from April 6, 2026 through April 15, 2026. The procurement involves scheduling and managing security services provided by off-duty HCSO deputies for school events and functions, with key requirements including the submission of Off-Duty Deputy Request Forms at least five working days prior to scheduled events. Under Florida Statute 30.2905, off-duty deputies are employed to maintain order and provide security for public and governmental services. The service deliverables encompass scheduling coordination, invoicing, payment processing, insurance coverage (including general liability, workers' compensation, and occupational accident insurance), and access to a user-friendly portal allowing HCPS staff to request shifts, review job history, and manage off-duty requests. Administrative, mileage, and engine hour fees are managed and added as a percentage to officer hourly rates. Any interested vendors believing they can provide equivalent services must submit a completed Exhibit B Response Form via www.vendorlink.com during the seven-business-day posting period, with a subsequent protest period extending from April 15, 2026 through April 20, 2026 (three business days).

The incumbent vendor identified for this sole source contract is Off Duty Management, which holds an exclusive agreement with the Hillsborough County Sheriff's Office to provide comprehensive off-duty management services. This procurement does not contain specific set-aside designations or restrictions limiting responses to particular types of organizations based on disadvantaged enterprise status, though the sole source determination is contingent upon no competing vendors demonstrating capability to provide "like" commodities or services during the posting period. No award value or budget range is specified in the procurement documents. The contract award is subject to approval by the Hillsborough County School Board, and the existing infrastructure includes Off Duty Management's portal system for shift requests and job history management, which would require integration by any alternative contractor. Responses received during the posting period will be evaluated solely to determine whether actual competition exists for these services.