Shell-rock material, crushed, pick up and delivery of, term

Palm Beach County's Board of County Commissioners, through its Purchasing Department, issued a Request for Quotation (RFQ) on July 30, 2019, for a term contract to supply and deliver crushed shell-rock material conforming to FDOT Section 913A standards. The procurement seeks firm, fixed-unit pricing for two line items: delivery of 4,000 tons of crushed shell-rock (1 inch) over a 12-month period and county pick-up of 10 tons of crushed shell-rock (1 inch). The successful bidder must deliver material within three calendar days of receiving a delivery order, with F.O.B. point at destination and the contractor assuming all transportation costs, responsibility, and liability. The county will pick up material on an as-needed basis with a minimum order of 20 tons per shipment from the bidder's approved location in Palm Beach County. Pricing must be provided as single, fixed unit prices with no escalation clauses, remain firm for 90 days from the opening date, and apply to both initial and renewal terms. The contract award will be made on an all-or-none basis to the lowest responsive and responsible bidder. Quotations were due by August 13, 2019, at 4:00 p.m. Palm Beach County local time, with responses acceptable via fax or email.

The successful bidder will be awarded a 12-month contract with the option to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. Bidders must register as vendors in the county's Vendor Self Service system, comply with the Commercial Non-Discrimination Policy and Equal Business Opportunity Ordinance, provide local preference eligibility documentation if applicable, and submit drug-free workplace certification. Payment will be rendered only upon the county's satisfaction and acceptance of delivered items. While no specific set-aside designations or budget ranges are identified in the RFQ, the procurement is open to all responsive and responsible bidders capable of meeting the material specifications and delivery requirements. No incumbent vendors or current contractors were identified in the available documentation, nor were specific technology integration requirements noted. The contract represents a term opportunity with potential for extended engagement through renewal options contingent on satisfactory performance and county appropriation authority.