Sheet Ironer Repair_Richmond SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016384v2) for sheet ironer repair services at the Richmond State Supported Living Center (RSSLC) located in Fort Bend County. The procurement specifically targets maintenance and repair services for an American Sylon sheet ironer (Model 128-M31044, Serial No. 12IN) located in Building #511/Laundry. Bidders must demonstrate at least four years of relevant experience, with personnel having a minimum of three years of specialized experience in sheet ironer maintenance. The contractor will be responsible for furnishing all labor, tools, transportation, equipment, materials, and supplies necessary to perform preventive maintenance and repair services. Key procurement dates include: questions due by August 11, 2025, agency responses posted by August 13, 2025, and bid submissions due by August 21, 2025, at 10:30 AM. The contract is anticipated to start September 1, 2025, and run through August 31, 2026, with potential one-year extensions. Evaluation will be based on best value considerations, with bidders required to complete comprehensive documentation including Exhibit A Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, and demonstrate operational capabilities.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with extensive state regulatory requirements, including using E-Verify for employment eligibility, maintaining cybersecurity standards, and adhering to specific state legislative mandates. Insurance requirements are comprehensive, including workers' compensation, commercial general liability, and professional liability insurance. The pricing structure involves a monthly cost for sheet ironer repairs, with vendors required to submit an all-inclusive pricing model on the Exhibit C Pricing Sheet. While specific budget ranges are not detailed, the supplemental pricing sheet includes 20 line items for mechanical and laundry-related equipment parts, suggesting potential additional revenue opportunities beyond the base repair contract. Contractors must also affirm compliance with numerous state regulations, including prohibitions on doing business with certain entities and certifications regarding criminal convictions and business practices. Electronic bid submissions are managed through the HHS Online Bid Room, with potential bidders required to complete a multi-step registration process through IAMOnline.