Sheet Ironer Repair_Richmond SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. #HHS0016384 for sheet ironer repair services at the Richmond State Supported Living Center (RSSLC). The procurement specifically seeks a contractor to provide preventive maintenance and repair services for an American Sylon sheet ironer (Model 128-M31044, Serial No. 12IN) located in the facility's laundry. Bidders must demonstrate a minimum of four years of relevant experience and provide three verifiable references to qualify. The contractor will be responsible for all labor, tools, transportation, equipment, materials, and supplies necessary to perform services, including replacing parts such as rollers, wires, pads, belts, and grips. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and pricing, with the award going to the vendor providing the best value to the State of Texas. Key dates include a question submission deadline of July 24, 2025, with agency responses posted by July 29, 2025, and a final bid response deadline of August 5, 2025, at 10:30 AM. The anticipated contract start date is September 1, 2025, with an initial contract term running through August 31, 2026.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes provisions for potential price adjustments based on the Consumer Price Index (CPI) and allows for potential contract extensions up to one year. Bidders must complete comprehensive documentation, including the Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Qualifications Form. While a specific budget range is not directly stated, the procurement requires detailed pricing submissions on a supplemental pricing sheet that includes 20 line items for textile and mechanical equipment components. The contract includes stringent compliance requirements, such as mandatory cybersecurity training, E-Verify program participation, and adherence to various state and federal regulatory obligations. Contractors must also provide documentation demonstrating financial capability, operational capacity, and the ability to fulfill all solicitation requirements, including details about their business structure, employee resources, and customer service capabilities.