Sharp Printer Maintenance

The Alabama Department of Revenue Dothan Taxpayer Service Center is soliciting quotes for maintenance services on a Sharp Electronics Model BP70C31 copier (Serial #495622503161Y) located at 121 Adris Place, Dothan, Alabama 36303, with quotes due September 29, 2026 and contract performance from October 1, 2026 through September 30, 2027.

Respondents must be registered in Alabama Buys, comply with E-Verify requirements if employing workers in Alabama, maintain sales tax registration in the state, and certify non-debarment status prior to award. The State of Alabama is exempt from sales tax and will furnish an exemption letter upon request.

The scope is monthly maintenance for the specified Sharp copier, with pricing quoted separately for black and white copies and color copies over the twelve-month service period. All pricing is subject to cost realism and price reasonableness analysis at the State's discretion. Any price escalation requests during contract performance must be justified with supporting documentation and cannot exceed five percent of annual contract costs or industry-specific price index increases.

The maximum total contract cost is $25,000 over a potential term of up to five years from the effective date, whichever occurs first, with potential annual renewals by mutual written agreement. Responses must be submitted electronically through Alabama Buys. Contacts are Danny Hanson (334-547-6049) and Lisa Brinkley (334-547-6056). All contracts are governed by Alabama law with sole venue in Montgomery, and disputes are subject to good faith negotiation, with payment disputes escalated to the State Board of Adjustment.