Sharp Copier 754N Annual Maintenance FY27

The State of Alabama Office of the Chief Procurement Officer is soliciting annual maintenance services for Sharp copier models MXM7570 and MXM754N located at 1400 Coliseum Boulevard, Montgomery, Alabama, for the period October 1, 2026 through September 30, 2027, with responses due September 30, 2026.

The scope covers preventive and corrective maintenance for the two specified Sharp copier models at a single location. Suppliers must be registered in Alabama Buys and submit responses electronically through that platform.

The maximum contract cost is not to exceed $25,000 for the initial one-year term. The State reserves the right to renew annually by written agreement of both parties, up to a total contract cost of $25,000 or a five-year term from the effective contract date. Price escalation requests are limited to 5 percent of annual contract cost and must be justified with supporting documentation.

Suppliers must provide manufacturer reseller authorizations and certificates of insurance upon request following bid opening. E-Verify enrollment verification is required for suppliers employing workers in Alabama. The State of Alabama is exempt from sales tax under Section 40-23-4(a)(11) of the Code of Alabama 1975. The contract is governed by Alabama law with venue in Montgomery, Alabama. The State reserves the right to cancel the contract for convenience with reasonable notice or upon force majeure events and retains the right to conduct cost realism and price reasonableness analyses on all bids.