ShareFile Software Licensing Renewal

The City of Pembroke Pines, Florida, through its Procurement Department, is soliciting quotes under Quick Quote QQ # TS-26-QQ-12 for an annual ShareFile software licensing renewal, with questions due November 9, 2026 and bids due November 18, 2026 at 2:00 p.m. The source names no set-aside, preference, or incumbent. Vendors must be registered on the City's OpenGov e-Procurement portal under their legal operating name, and PaymentWorks registration invitations go only to vendors under active consideration for award.

The scope is 250 ShareFile Service Unlimited Premium User licenses on a 12-month term, for the City's secure file storage and sharing platform. Pricing must be submitted electronically through OpenGov with unit and total costs for each line item. No substitutes, equivalents, or alternate bids are accepted. Products must be delivered within 30 calendar days of purchase order issuance. Required insurance includes $1,000,000 general liability per occurrence, $1,000,000 auto liability combined single limit, $1,000,000 professional liability/errors and omissions, $1,000,000 cyber liability per loss, and statutory workers' compensation. The City must be named additional insured on all liability policies, maintained for three years after delivery or final payment. Proposal security, payment bonds, and performance bonds are not required.

The estimated project cost is $75,000. Answers to questions issue November 11, 2026. No pre-bid meeting is scheduled. The attached Section 3 implementation plan, issued by the City in July 2021, requires Form 1 with every bid, and failure to submit it results in bid disqualification.