Shade Structure Repairs - Athletic Fields

Sarasota County is seeking a qualified contractor to repair eleven shade structures damaged during Hurricane Milton across three county parks: Babe Ruth Park, Youth Athletic Complex, and Bypass Park-Foxworthy Campus. The Invitation for Bids (IFB) requires a contractor to replace shade cloths and perform structural repairs, including four shade cloth replacements and column/hip roof repairs at Babe Ruth Park, three shade cloth replacements and one column repair at Youth Athletic Complex, and four shade cloth replacements and one complete structure replacement at Bypass Park. Contractors must use Industrial Shadeport brand products or approved alternates, following manufacturer specifications for design, steel structure, fabric cover, foundation, and installation. Bidders must possess a General Contractor or Building Contractor license and provide references demonstrating shade structure repair experience within the past seven years. The contract will be awarded to the lowest responsive and responsible bidder, with a due date of May 21, 2025. The project requires a 10-year non-prorated warranty on structural framework and shade cloth, and contractors will be responsible for all personnel, equipment, permits, and county workplace compliance standards.

The procurement does not include specific set-aside designations or restrictions for disadvantaged enterprises. Local and American business preferences will not apply due to grant funding requirements. Insurance requirements are comprehensive, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability, with specific coverage limits and conditions. A Performance and Payment Bond will be required for bids exceeding $200,000, and contractors will be paid upon completion of work. The project is funded through a grant from the Florida Division of Emergency Management and potentially FEMA, which introduces additional federal procurement guidelines and compliance requirements outlined in the Construction Grant Documents. While a specific budget range is not explicitly stated, the extensive repair work across multiple parks and the requirement for specialized shade structure installations suggest a significant project investment. The contract term will last the duration of the project, with the primary objective of restoring damaged athletic field shade structures to full functionality and safety.