SH-04-PR18761 Division 4 Landscape Maintenance Proposal 2025

The North Carolina Department of Transportation (NCDOT) has issued a Request for Proposal (RFP) for professional landscape maintenance services in Division 4, covering Edgecombe, Halifax, Johnston, Nash, Northampton, Wayne, and Wilson Counties. The contract involves comprehensive landscape maintenance including plant bed maintenance, mowing, edging, pruning, fertilization, pesticide application, and litter removal at various highway locations. Mandatory pre-qualification as either a Bidder or POC Prime Contractor is required for participation. The contract encompasses seven landscape maintenance cycles and 12 units of weigh station grounds maintenance, with each maintenance cycle to be completed within 14 calendar days. Proposals are due on March 10, 2025, at 2:00 PM, with the initial contract period running from May 1, 2025, to April 30, 2026. Contractors must maintain a valid North Carolina Ground Applicator Pesticide License with Right of Way pest control sub-classification throughout the contract term. Liquidated damages of $500 per calendar day will be applied for performance failures, including incomplete cycles and failure to maintain locations in the agreed-upon order.

The RFP indicates a Combined MBE/WBE goal of 0%, suggesting minimal restrictions on vendor diversity requirements. The contract includes potential extensions for four additional one-year periods, with a maximum total contract duration of five years and allowable pricing increases of 2% per year for extended periods. While no specific incumbent vendors are mentioned, the comprehensive nature of the maintenance requirements suggests a need for specialized landscaping and maintenance expertise. The proposal does not specify a precise budget range, but the detailed scope of work implies a substantial contract value covering multiple counties and multiple maintenance cycles. Interested contractors must demonstrate technical capability, pesticide licensing, and the ability to consistently maintain highway and weigh station landscapes across the specified geographic region. The contract represents a significant opportunity for landscaping and maintenance firms with experience in highway and government infrastructure maintenance.