SFY26 - 27 COBH HVAC Maintenance and Repair

Pre-bid walkthrough is scheduled on 05/21/25 at 10:00am: Address is 2200 West Broad Street, Columbus, OH 43223 in the main (new) building. Central Ohio Behavioral Healthcare is soliciting bids for a contractor to perform preventative maintenance and repair work on HVAC on hospital grounds (main building and Moritz building). Contractor must be authorized to perform maintenance and service on Metasys equipment/systems. Preventative and repair work needed (but not limited to): Chilled Water Pumps

• Chilled water - 6 pumps in COBH and 3 pumps in Moritz- Grease motor fittings on a semi-annual basis

Roof Exhaust Fans:

• Roof-top fans (COBH & Moritz):

Quarterly:

• Check/clean fan assembly
• Lube fan bearings
• Lube motor bearings
• Check belts & sheaves - adjust as applicable
• Tighten all nuts/bolts/mounting hardware
• Check motor mounts and vibration pads
• Check motor volts/amps
• Inspect and tighten all electrical connections
• Check fan operation
• Check structural integrity of assembly

Semi-Annually - All quarterly maintenance as stated in addition to:

• Check blade pitch operation where applicable
• Check rotary union where applicable
• Inspect/lube blade links where applicable
• Inspect/lube spherical bearing where applicable

• Roof top kitchen exhaust fans (COBH only):

Annually:

• Inspect bearings for wear and deterioration. Replace if necessary.
• Inspect / replace worn belts.
• Inspect / tighten bolts and set screws.
• Inspect motor for cleanliness, clean exterior surfaces only.

BAS System:

Annually- Each Spring:

• Physically inspect all field panels and controllers for damage, excessive dirt or moisture and clean/vacuum as necessary.
• Verify proper voltage at all control transformers.
• Inspect all connections, wire raceways in panels and wire arrangements.
• Remove any abandoned devices and wiring and update panel diagrams as may be necessary to reflect current arrangements and configurations.
• Verify condition of local battery / UPS that may be connected to the panel power source.
• Confirmation of Sequences: Review the operation of BAS controlled equipment / systems and confirm that the functionality corresponds with the As-Built Sequences of Operation. When equipment / systems do not operate as described in the sequences, review the associated programming, sensors, wiring, etc. and determine the cause

Additional Services:

• COBH will request and schedule services as needed.
• All planned work shall be performed during regular working hours (7:30 a.m. to 4:00 pm., Monday through Friday). Hourly charges for routine services shall commence upon arrival to our facility. An itemized invoice shall be provided for all services.
• It is anticipated that the total amount of work to be performed will not exceed $50,000 per contract period each fiscal year. Parts shall not exceed $20,000 per contract period each fiscal year.
• Service Rates - This contract shall include commitment for emergency calls on an 'as needed' basis deemed emergency by COBH. The Contractor must have adequate personnel to be capable of responding to emergencies 24 hours per day, 365 days per year. Response time shall be no more than 2 hours for emergency calls. The hourly charge for emergency services should include all costs related to providing the service (i.e., equipment and personnel, etc.). Hourly charges for emergency services shall commence upon arrival to our facility. An itemized invoice shall be provided for all emergency services
• Service during regular working hours shall be billed at regular hourly wage rates. Service during hours other than 7:30 a.m. to 4:00 p.m. shall be listed clearly to describe overtime and holiday rates. The Contractor must have adequate personnel and equipment to respond to emergencies 24 hours per day, 365 days per year.
• The bid should show hourly rate for above services during normal working hours, weekends and holidays and be accompanied by any written certifications. Invoices must be itemized to clearly reflect labor and materials separately (if any materials are used). Materials may be provided by COBH (prior approval will be required if contractor is to provide any materials).