Sewing machine repairs

The Sachem Central School District in Suffolk County, New York, is soliciting quotes for comprehensive sewing machine repair services through Request for Quote #Q 24-220, targeting maintenance and repair of 186 sewing machines located across multiple district facilities including Sachem High School North, Sachem High School East, Sagamore Middle School, Seneca Middle School, and Samoset Middle School. The contract will cover an "all parts and labor" service model, requiring a factory-trained contractor to perform annual preventative maintenance, unlimited service calls, and on-site repairs when possible, with a specific focus on Brother NX-200 and Brother Pacesetter PS-2200 models, and a few Singer machines. Contractors must provide loaner machines during in-shop repairs and obtain prior written authorization for repairs exceeding $100. Quotes are due on March 14, 2024, at 10:00 am, with the initial contract period spanning from July 1, 2024, through June 30, 2025, and the district reserving the right to renew for up to two additional one-year periods. Key evaluation criteria include the contractor's ability to provide comprehensive service, factory training, and compliance with detailed service documentation requirements.

The procurement appears open to qualified vendors without specific set-aside designations for disadvantaged enterprises. Vendors must provide proof of insurance, comply with the Iran Divestment Act, and adhere to sexual harassment prevention policies. While no specific budget range is explicitly stated, pricing will be structured around per-machine preventative maintenance costs, hourly labor rates for repairs, and a discount off manufacturer's list price for parts. The district emphasizes no additional charges beyond quoted prices, including a prohibition on fuel surcharges. Contractors are strictly prohibited from subcontracting work and must submit a completed W-9 form with their response. Submission requirements include providing vendor prices and documents on a flash drive accompanied by a hard copy, with all inquiries directed to the Purchasing Office at (631)471-1330. The district maintains significant discretionary rights, including the ability to reject bids and make awards on a total or itemized basis.