Sewing Machine Repair REBID

The Sachem Central School District in Suffolk County, New York, is seeking a qualified contractor for sewing machine repair services through a Request for Quote (RFQ #Q 25-220A) covering approximately 186 sewing machines located across five district locations. The procurement involves comprehensive maintenance and repair services for various machine models including Brother NX-200, Brother Pacesetter PS-2200, and Singer machines. Vendors must provide a per-machine preventative maintenance rate, hourly labor rate for non-routine repairs, and a percentage discount off manufacturer list prices for parts. The contract period runs from July 1, 2025 through June 30, 2026, with potential for two additional one-year renewals. Key service requirements include a two-business-day response time, unlimited service calls, annual preventative maintenance, on-site repairs when possible, and provision of a loaner machine if in-shop repair is necessary. The quote opening is scheduled for May 7, 2025 at 10:00 am, with all inquiries to be directed to the Purchasing Office at (631)471-1330. Bidders must submit a completed W-9 form and adhere to strict bid submission guidelines.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, Workers' Compensation coverage, and $3,000,000 in Umbrella/Excess Insurance from A.M. Best A-rated insurers. While specific budget ranges are not detailed, the contract is structured as an "all parts and labor" agreement with no permitted price increases during the contract period. All pricing must include shipping, handling, freight, and inside delivery with no additional charges allowed. Vendors must provide insurance certificates naming the district as an additional insured and complete documentation including Non-Collusive Forms, Iran Divestment Act Certification, and Sexual Harassment Prevention Certification. The district reserves multiple rights, including rejecting any bid, making awards by item or category, and terminating contracts with 30 days' notice.