Sewing Machine Repair

The state and local contract opportunity is a Request for Quote (RFQ) issued by the Sachem Central School District in Suffolk County, New York, seeking a qualified contractor for comprehensive sewing machine repair services. The procurement covers repair, inspection, and preventative maintenance for a total of 186 sewing machines across five district facilities, specifically 180 Brother NX-200 machines, 4 Brother Pacesetter PS-2200 machines, and 2 Singer machines. Key service requirements include a two-business-day response time, unlimited service calls, and annual preventative maintenance for each machine. The contract will be effective from July 1, 2025, through June 30, 2026, with an option to renew for two additional one-year periods. Quotes are due on April 9, 2025, at 10:00 am, to be submitted to the district's Purchasing Office. The contractor must be factory-trained, unable to subcontract work, and provide detailed service tickets after each maintenance visit. Repairs exceeding $100 require prior written authorization, and in-shop repairs must include a loaner machine.

There are no explicit set-aside designations or restrictions on vendor participation mentioned in the documentation. The contractor will be evaluated based on their ability to provide comprehensive "all parts and labor" service with no rate increases during the contract period. Pricing will be determined by a per-machine preventative maintenance cost, hourly labor rates for repairs, and a discount off manufacturer list price for parts. The district reserves significant flexibility in the contract, including the ability to add or remove machines and terminate the agreement with 30 days' notice if service standards are not met. While no specific budget range is provided, the scope suggests a moderate-value contract covering maintenance and potential repair of nearly 200 sewing machines across multiple educational facilities. The procurement also requires submission of a completed W-9 form, and all inquiries must be directed to the Purchasing Office at (631)471-1330.